Legal Team Assistant

Is this the role for you?

We’re seeking a highly organised and proactive Legal Team Assistant to support the two VPs of Business & Legal Affairs, Core Commercial and the Senior Director, UK Regulatory, FTA and Dispute Management.

This role is a key ambassadorial position within the Business & Legal Affairs team in the UK ensuring the seamless integration of the team and the team’s output with other strategic services and operational teams. We are looking for a motivated and experienced individual who is committed to building relationships.

What will you be doing?

• Organise all local and international meetings arranged by / on behalf of the VPs and Senior Director, providing follow-up where necessary (participant availability, meeting room booking, equipment and refreshments; meet and lead visitors etc)
• Understanding the VPs’ & Senior Director’s and their team’s priorities as they change from week to week and helping them deliver on projects;
• Supporting with the monthly management of budgets, including outside counsel spend via the legal billing team and system;
• Pro-actively handling diaries, preparing presentations and working closely with the BALA Team Coordinator as well as PAs and EAs across the business
• Responsible for general office/team administration and servicing of software systems including TeamConnect and iManage. Acting as principal point of contact with IT / Office Services / Facilities regarding matters and queries;
• Dealing with invoices/POs and the legal billing system; ensuring they are coded correctly and processed for payment; photocopying and keeping databases up-to-date; and liaising with the finance dept/suppliers to rectify any issues;
• Managing expenses claims and tracking payment by Finance Department; responsibility for filing and managing team’s annual SRA applications/registrations;
• Liaising with other senior leaders’ offices and internationally, as well as external partners, to process requests, transfer information, enable national and international co-operation in a timely and efficient manner;
• Providing general support to internal legal team, management of all business travel (locally and internationally), itineraries, team meetings, social functions and execution of documents (including via Docusign);
• Responsibility for collating monthly internal reports; attending, minuting and arranging senior staff meetings;
• Working with the BALA Team Coordinator to assist (as required) with tasks and projects including workload allocations and monitoring, updating rights management systems and other databases, dealing with ad hoc queries from other teams and assisting with regulatory reporting obligations;
• Events Management (Social Mobility etc);
• Any other reasonable duties as directed including but not limited to New Starter set-up (including secondees etc), EMA assistance for the BALA Team as may be required.

What are we looking for?

• PA/team coordinator with experience with Executive Leaders in a Global organisation;
• Pro-active, self-starting mentality with established broad skills to organise beyond pure diary management;
• Great organisational skills (for yourself and the people you support) and multi-tasking, whilst demonstrating flexibility when required;
• Demonstrable communication skills both verbal and written; assimilate information and disseminate appropriately to suitable audiences;
• Experience coaching on administrative and executive support tasks & projects, communicating effectively with varying personalities and styles;
• You have worked collaboratively with or have lead employee engagement initiatives across a department or organisation (offsite planning, conference planning, company-wide events);
• An interest to network within the EA industry to gain insight on how to stay competitive;
• You readily adapt personal, interpersonal, and leadership behaviour, tailoring the approach for different audiences;
• Creative problem solver with organisational skills, time management skills, being able to adapt to change;
• A commitment to delivering high-levels of service to both internal and external contacts, and completion of tasks to the very highest of standards;
• Ability to build positive relationships, both internally and externally;
• Ability to work effectively, both independently and in harmony with all levels within the organisation
• Expert level IT skills across all MS Office applications, with the ability to rapidly understand other corporate systems. Ideally skills in PowerPoint and Excel, with an ability to create professional standard slides and high levels of attention to detail.

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Channel 5 is an award-winning public service broadcaster and the UK's third latest commercial TV station,  reaching 3 in 4 of the UK viewing public each month. The channel has a diverse schedule of original programmes across genres including issue-led documentaries,  popular factual,  accessible history,  stunning natural history,  inclusive entertainment and reality,  top level sport,  high quality scripted programming,  headline-grabbing current affairs and critically acclaimed children's and news programming. Channel 5 is a unit of Paramount Global. 

Paramount is an equal opportunity employer (EOE) including disability/vet. 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

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