Production Coordinator

ViacomCBS Networks International, a unit of ViacomCBS Inc. (NASDAQ: VIAC), is comprised of many of the world’s most iconic consumer brands. Its portfolio includes Network 10, Channel 5, Telefe, Viacom 18, ViacomCBS International Studios, Nickelodeon, MTV, Comedy Central, BET, Paramount Network and Pluto TV among others. In addition to offering innovative streaming services and digital video products, ViacomCBS Networks International provides powerful capabilities in production, distribution and advertising solutions for partners on five continents and across more than 180 countries.

WHAT IS THE ROLE?

Nickelodeon is a fast-moving department with a high turnover of short-form work. The department is responsible for creative output of our entertainment channels, including Nickelodeon, Nick Jr, Nick Jr Too, Nick Toons and Milkshake Content output ranges from promos, brand development through to packaging and high-profile multiplatform marketing campaigns for show launches. 

The Production Coordinator will be required to support and liaise with the Production Manager for daily production duties including planning of the day-to-day promo deliveries and creative workload.  They may also be required to interpret projects and productions for the creative team from initial concept through to completion and TX in the most cost-effective way.  They will ensure the budget, schedule and creative requirements are all met, and the end product delivers on creative excellence. From booking voiceovers to offering production support on high profile shoots, this role is incredibly varied and requires strong multi-tasking abilities. The Production Co-ord will also work closely with, and support, the Director of Production with day-to-day tasks and requests and general running of the department.

WHAT SKILLS DO YOU NEED?

FINANCE 
o    Raising Purchase Order relevant to music clearances, post production sessions, agencies fees, shoot production, voiceovers.
o    To liaise with the creative team and produce an accurate budget costing per project.
o    Monitor day-to-day spend by project using appropriate departmental purchasing systems and cost managers.
o    Setting up all new suppliers.
o    To ensure correct invoicing guidelines and deadlines are adhered to by suppliers and freelancers.
o    Adhere to company guidelines regarding production spend, expenses and T&E.
o    Maintain and update records of production activity and spend, overseeing departmental filing and Excel records.
o    Liaise with relevant internal departments in order to save money and conserve resources.
o    Maintain and update records of production activity and spend, overseeing departmental filing and Excel records.
o    To work with accounts payable to ensure all external suppliers, freelancers and casual employees are paid correctly and on time.
o    Assist Production Manager and Director of Production with cost management and all cost reporting.

DAILY PRODUCTION 
o    Assist the PM with organising the creative weekly make list and production workflow to ensure delivery deadlines are met.
o    Ensure all projects are produced in cost- and time-effective manner while adhering to the creative ideals, negotiating fees and maintaining schedules where necessary.
o    Ability to adapt to the variable needs of different Creatives and drive projects forward
o    Flag any project overage to Production Manager and Director of Production
o    Plan and book all external post sessions and daily audio bookings.
o    Liaise daily with Voiceover artists’ agencies to book relevant talent for sessions ensuring the correct clearances are agreed.
o    Understand the business rationale and gain awareness of commercial issues influencing and affecting the business.
o    To maintain the departmental audio/edit schedules and calendars.
o    Monitor and ensure all promos/design are delivered according to makelist TX.
o    Support PM Responsible with Clearcast submissions & TVC delivery
o    Oversee delivery of on- and off-air assets, liaising with media planning and marketing teams about required deliverables 

SHOOT PRODUCTION
o    Assist PM with shoot-based production as required – vendor set ups, contracts, PO raising, crew booking 
o    Create call-sheets for filming as needed.
o    Under guidance of PM engage freelancers and negotiate rates and payments. 
o    To have extensive knowledge of different freelancer/casual contract types and payment terms and engage as appropriate.
o    Assist with completion of Risk Assessment forms 
o    Assist with travel arrangements 

LEGAL & BUSINESS AFFAIRS 
o    To have knowledge of different freelancer/casual contract types and payment terms and engage as appropriate.
o    Responsible for raising all contracts and ensuring completed contracts are returned to legal.
o    Update contract log, contact files and freelance contract files.
o    Work closely with Production Manager to ensure legal procedures are followed and necessary contracts are raised for all suppliers and freelancers.
o    Ensure relevant legal paperwork completed for all bookings, freelancers and projects. 

YOU MUST HAVE THESE SKILLS:

•    Significant experience as a Production Coordinator, preferably in on-air environment or commercials. 
•    Solid experience of shoot admin.
•    Experience of keeping accurate budgetary records/cost managers, reconciling budgets and using purchasing systems/raising POs.
•    Ability to produce a project schedule.
•    Experience of working within a department with a high turn-over of very varied work, such as on-air.
•    A personable manner with the ability to communicate effectively with different kinds of people, from crew to talent.
•    Ability to work well in a team environment and help achieve departmental goals 
•    Energetic and enthusiastic
•    Excellent communication & interpersonal skills 
•    Adaptable and works well under pressure
•    Resourceful  
•    Solution-focused 
•    Highly organised and planned approach to work
•    Highly numerate
•    High attention to detail
•    Excellent administration skills    

WHAT ARE OUR VALUES

Our values, and their related behaviours, guide how we show up to work each day and help ensure that we all treat each other with respect. We want these to feel relevant to all our employees and all parts of the business, as we believe that when these behaviours are achieved, we are the best we can be. The values are intertwined and work together to drive the business outcomes we seek, and once combined we believe these will power our company forward.

At ViacomCBS, we value and celebrate difference. We want to ensure that we fully represent the make-up of UK society in our workforce as well as bringing diverse perspectives to our business. We want to make sure Diversity and Inclusion are not just buzz words; we truly want to foster an authentic inclusive environment, where all employees feel that they can bring their whole selves to work.

WHAT ARE OUR BENEFITS

•    Flexible Benefits Program: You’ll be able to tailor some benefits to meet your personal circumstances (After 3 months, annual thereafter)
•    Private Medical Insurance: You will be eligible for our full Private Medial Cover (After 3 months) 
•    Life Assurance: 4 x salary (From date of joining)
•    Group Income Protection: 60% of salary less state benefits (From date of joining)
•    Season Ticket Loan: We’ll pay for your season travel card up front, and you can pay us back across the year
•    TV Package Discount: If you subscribe for the likes of Sky and Virgin Media, we’ll pay £20 (gross per month) towards your bill (After 3 months)
•    Pension Scheme: You will be eligible for our Pension Scheme from day one, as long as you are contributing to this, we’ll top this up with a voluntary contribution from us
•    Discounted Benefits: We offer discounts to dental plans, Gyms membership just to mention a couple 
•    Discounts at Local Shops and Restaurants: Whether you need a new pair of shoes or just want something tasty for lunch, we partner with a number of local businesses to offer us a discounted rate 
•    Access to Reward Gateway: With heaps of discounts on everyday shops, restaurants and household suppliers
•    Happy to talk flexible working!

ViacomCBS takes its responsibility of being a Disability Confident Employer seriously and we guarantee to interview all disabled applicants who meet the minimum criteria of the role applied for. If you require any support or assistance during the interview process, please let your recruiter know or email uk.recruitment@vimn.com and we will be happy to help. 

Nickelodeon, now in its 42nd year, is the number-one entertainment brand for kids. It has built a diverse, global business by putting kids first in everything it does. The brand includes television programming and production in the United States and around the world, plus consumer products, digital, location based experiences, publishing and feature films. For more information or artwork, visit http://www.nickpress.com. Nickelodeon and all related titles, characters and logos are trademarks of Paramount Global. 

 Paramount is an equal opportunity employer (EOE) including disability/vet. 

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you have any difficulties in applying or require access needs arising from a mobility or any other impairment please let us know by emailing uk.recruitment@vimn.com or calling 0207 555 1234. We can then ensure your experience and visit is as smooth and enjoyable as possible.