Administrative Assistant, Publicity West Coast

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

The National Publicity team supports the strategic development and execution of public relations campaigns for Paramount’s film slate, working closely with talent, filmmakers, and media to drive awareness and cultural impact. This role serves as a key operational backbone for the team, providing administrative and logistical support to Senior Publicists while helping coordinate publicity initiatives from early planning through release. The team operates in a fast-paced, high-visibility environment, requiring strong organization, communication, and a passion for entertainment, media, and storytelling!

Responsibilities to include, but not limited to:

• Provides administrative support for two Senior Publicists, including phones, email correspondence, travel, expenses, and scheduling/coordinating meetings as needed.
• Maintains all internal team documents; responsible for creating folders for all titles, gathering and inputting campaign updates to calendars, timelines, status reports, etc.
• Work with the Senior Publicists and Executive Assistant to update film buckslips and talent rep database with talent rep contact information.
• Coordinates with Senior Publicists, talent representatives, and glam booking agencies for talent grooming and styling deals, including negotiating rates, scheduling, and troubleshooting.
• Responsible for arranging all talent and representative/guest travel for all publicity activities, including flights, hotel and cars.
• Assists with drafting talent schedules and inputting grooming and transportation updates.
• Manages and tracks invoices, PO’s, and billing inquiries from publicity-related vendors (i.e. groomers, stylists, security); work with SVP, Senior Publicists, travel and finance to maintain budgets.
• Collaborates with Publicists with special campaign projects as needed, including generating presentation materials, spearheading research initiatives and participating in task forces.
• Arranges press travel for press junkets, premieres, and set visits.
• Manages press screening invites, rsvp lists, and check-in; assists with gathering and distributing press reactions.
• Covers press screenings, press days, junkets, premieres, and other film-related events; handles film talent/filmmakers on-site at press days, junkets, premieres, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and other publicity events.
• Continually manages and updates press lists for screenings and press blasts.
• Be knowledgeable of national print, broadcast, and online outlets and writers/hosts in LA & NY; demonstrates a keen interest in national press, media and celebrity trends and consumes them across various platforms; stays up-to-date on relevant industry-related news and coverage of Paramount films, talent and filmmakers.
• Brainstorms with publicity teams for film initiatives and fresh story ideas.

Basic Qualifications:

• Bachelor's Degree or equivalent work experience
• Minimum one year related experience (strong internship experience considered)
• Highly Proficient with MS software including Word, Excel & PowerPoint
• Experience in Entertainment Industry a plus

Additional Qualifications:

• Ability to multitask and deliver in a fast-paced environment under tight deadlines in a calm manner
• Excellent written, verbal, and interpersonal skills with the ability to interface with senior management, talent, filmmakers and their representatives
• Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time efficiently
• Good relationship building skills
• Should be familiar with a variety of industry and media concepts, practices, and procedures
• Desire to consume and learn about press, media, and entertainment industry
• Has a positive attitude and drive to contribute to both team and department

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

ADDITIONAL INFORMATION

Hiring Salary Range: $47,000.00 - 55,000.00. 

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.  The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable,  as otherwise dictated by the appropriate Collective Bargaining Agreement.   

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.