Coordinator, Special Projects and Events

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Responsibilities include, but not limited to:

• Provide project coordination, administrative, and hands-on operational support to the VP, Special Projects & Events and the broader team as business needs require.
• Proactively manage the VP’s calendar by coordinating internal/external meetings across time zones and anticipating conflicts, deadlines, and shifting priorities.
• Coordinate complex domestic and international travel (air/hotel/ground/itineraries/visas as needed) and serve as the point of contact for real-time changes and urgent adjustments for the VP.
• Prepare, submit, and reconcile expense reports; track receipts and support vendor/financial/compliance workflows by processing PO's, invoices and card transactions in a timely manner.
• Support end-to-end event planning and special project coordination by building timelines, maintaining checklists, managing budgets, and tracking action items across stakeholders and vendors. 
• Coordinate logistics for internal meetings, off-sites, screenings, premieres, and external-facing events, partnering with creative, marketing, security, facilities, and executive stakeholders
• Manage venue and production logistics (not limited to: venue research/holds, walk-throughs, load-in/load-out schedules, parking/access needs, venue signage and displays, and food & beverage coordination).
• Secure and manage staffing, including outreach, communication, and gate pass access for events.
• Own event documentation and communications, including agendas, event schedule grids, run-of-show/briefing materials, contact lists, and post-event recaps.
• Manage invitations, guest lists, seating, credentials, and onsite check-in support.
• Work with internal departments and external vendors to create credentials, tickets, party passes, and any other printed material needs.
• Support onsite event execution as assigned while maintaining a calm, solutions-oriented presence.
• Create and submit all contract request forms to Sourcing, Finance and Legal departments and work with departments and vendors to ensure that all contracts are fully executed prior to event.
• Collaborate with Risk Management department to ensure that vendor COIs are up to date and in accordance with Paramount Pictures company policy.

• Bachelor’s Degree 
• Minimum 2 years of related event coordination experience
• Proficient with Microsoft Office, and internet-based software; experience with collaboration tools and expense/purchasing systems (e.g., SAP Ariba/Concur) preferred

• Impressive written, verbal, and interpersonal communication skills. Able to work well with internal teams, external partners, talent, and senior leaders. Can manage confidential information with care.
• Demonstrated problem-solving skills, sound judgment, and meticulous attention to detail
• Knowledge of the event planning processes, vendor coordination, budgeting, and contract workflows (including COIs) preferred
• Ability to work flexible hours, including early mornings, evenings, and occasional weekends, and to provide onsite event support as required, including possible travel
• Proficiency in engaging across social media platforms

Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 56,000.00. 

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.  The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable,  as otherwise dictated by the appropriate Collective Bargaining Agreement.   

• Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
• Generous paid time off.
• An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
• Opportunities for both on-site and virtual engagement events.
• Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
• Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.