Executive Operations Coordinator, Global Travel

44404

New York, NY, US, 10036

Administrative

New York

Full-Time

On-Site

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Overview:

The Executive Coordinator will hold an administrative role within the department. This position will be a gatekeeper of information flowing to and from the SVP both internally and externally. Coordination of schedules, projects and VIP travel requests will be the primary responsibility. The role will demand exemplary Microsoft Office skills to include PowerPoint presentations. Flexibility is essential, along with proficient organizational skills and a proven ability to manage multiple priorities with accuracy and attention to detail.

Responsibilities:

Monitor SVP mailbox bringing critical/time sensitive matters to SVP’s immediate attention and responding to emails on SVP behalf
Develop a streamlined system for prioritizing, flagging, and filing all incoming and outgoing emails, ensuring messages are properly organized, routed to the appropriate folders for SVP review, or assigned to the relevant team member as needed
Manage a complex and fast-moving calendar, coordinating internal meetings, conference calls, vendor appointments, events, and any ad hoc scheduling needs that arise from ongoing communications
Serve as a key point of contact with C-Suite office staff, supporting executive travel arrangements and addressing related needs as they emerge
Coordinate materials and contribute to the development of polished, high-impact PowerPoint presentations for Senior Management.
Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates
Prepare and reconcile complex expense reports for the SVP, ensuring accurate documentation, organization of receipts, and proper record of attendees
Research and present travel options for Senior Management and VIPs, coordinating closely with travel arrangers and monitoring any changes to ensure seamless itinerary management
Manage office operations, including staff calendars (appointments and PTO), liaising with building services and IT support, and coordinating special events such as travel fairs and collaborating with HR benefit fairs

Basic Qualifications:

5+ years of executive-level support experience; corporate or group travel industry experience preferred
Exemplary computer skills and in-depth knowledge of relevant software such as MS Office Suite (Outlook, Excel, Word and PowerPoint)
Knowledge of standard office administrative practices
Impressive written and verbal communication skills; able to interface confidently with C-level executives and vendors
Flexibility in tasks and work hours, including short-notice overtime and in-office presence five days a week

Additional Qualifications:

Maintains discretion and handles confidential information with integrity
Ability to multi-task in a high volume, dynamic work environment and prioritize skillfully
Exceptional attention to detail and accuracy
Proficient problem-solving skills, sound judgment, and decisive decision-making; sense of urgency
Forward-thinking and can anticipate needs of SVP

Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

ADDITIONAL INFORMATION

Hiring Salary Range: $60,000.00 - 80,000.00.

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.

What We Offer:

Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
Generous paid time off.
An exciting and fulfilling opportunity to be part of one of Paramount’s most dynamic teams.
Opportunities for both on-site and virtual engagement events.
Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount

Paramount is an equal opportunity employer (EOE) including disability/vet.

At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.